Forms & Policies » EHS Attendance Policies & Procedures

EHS Attendance Policies & Procedures

A red paint-spattered graphic with the words 'Attendance Matters'
The requirements for the receipt of an Everett High School diploma include an acceptable level of attendance on school days and during school hours. Exceptions to the attendance criteria will be made only by the Principal or designee, pursuant to a transcript review showing that the student is passing all necessary academic subjects and achieving the minimum credits needed for a diploma.
 
SCHOOL HOURS
The Monday through Friday school day begins at 8:00 A.M. and ends at 2:30 P.M. The period after school, from 2:45 P.M. to 3:15 P.M., is also considered part of the school day for those students who need extra help. For those students who have not met their obligations, this time is a period of general detention.
 
The period from 7:45 A.M. - 8:00 A.M. is a study period during which time the students are to remain in their assigned classrooms and to refrain from talking without specific permission from the teacher.
 
Upon entering the school, students are to go directly to their assigned classroom. Each morning, after attendance has been taken and upon announcement from the office, students and teacher should stand, remain silent for a few moments of reflective thought, and then salute the flag. Regular attendance is expected of all students throughout school hours on each school day.
 
ABSENCES
A student will be considered absent from class, if he or she is not present for any of the following reasons:
 
• The student is absent from school; * The student is tardy or has been dismissed;
• The student has been placed in the Alternate Academic Environment (unless the work is made up to the satisfaction of the subject teacher);
• The student has been suspended outside of school; or
• The student has cut class. A student who is on a school-sponsored field trip will be marked absent from class; however, this absence will not count toward the total number of days of absences for that student, provided that the student completes the work for that day.
 
A student who is marked absent in on the daily attendance record, and fails to obtain a tardy slip from the office upon his or her arrival will be marked absent for the day. This absence will not be waived.
 
CONSEQUENCES OF EXCESSIVE ABSENCES
For a full year course (including classes with labs):
• If a student is absent for four (4) or more days during a marking period, the student will receive a grade of “E,” thereby failing the course, unless he or she is granted a waiver.
• If a student is absent for sixteen (16) or more days during the school year and otherwise is passing academically, the student will receive a grade of “E,” thereby failing the course, and must successfully complete it in summer school to receive academic credit.
• If a student is absent for thirty-two (32) or more days during the school year, the student will receive a grade of “E,” thereby failing the course and must repeat it the following year to receive academic credit.
 
For a semester course:
• If the student is absent for more than two (2) days during a marking period, the student will fail the course unless he or she is granted a waiver.
• If a student is absent for eight (8) or more days during the school year and otherwise is passing academically, the student will fail the course and must successfully complete the course in summer school in order to receive academic credit for the course.
• If the student is absent for sixteen (16) or more days during the school year, the student will fail the course and must repeat it the following year to receive academic credit.
 
A student on an apprenticeship must conform to all of the rules and regulations of Everett High School and must be in good standing relative to attendance, academics and character. Any student on an apprenticeship who is excessively absent or tardy will be removed from the apprenticeship.
 
A student will be considered to have perfect attendance only if he or she is not absent at all during the school year, is tardy no more than twice during the year; and is dismissed no more than twice during the school year. The Principal has the discretion to waive any of these requirements.
 
A student who is absent from school during the day is not permitted to attend school-sponsored or school-related activities, including athletic practices or events, in the afternoon or evening of the day of absence, without prior approval of the Principal. This also applies to school activities on a Saturday, if the student was absent on the preceding Friday.
 
ABSENCE NOTIFICATION PROGRAM
If a student has five (5) or more unexcused absences during the school year, the Principal or designee will make a reasonable effort to meet with the parent or guardian to develop action steps for student attendance. The action steps will be developed jointly and agreed upon by the Principal or designee, the student and the student’s parent or guardian, with input from other relevant school personnel and officials from relevant public safety, health and human service, housing and nonprofit agencies.
 
ADMISSION FOLLOWING EXTENDED ABSENCE
Any student who is absent due to illness or injury for five (5) consecutive school days or more must report to the school nurse upon his or her return to school, unless the student has obtained a certification from the student’s family physician or a public health nurse at the Board of Health office, stating that he or she is medically fit to return to school. Any student who is excluded from school by the public health nurse or a school official for reasons related to public health must obtain an admission card from the student’s physician or a public health nurse prior to returning to school, regardless of the length of the absence. The Clinic Schedule at City Hall is Monday, Wednesday and Friday, from 2:00 P.M. to 3:30 P.M. The student should present the certification/ admission card to the Principal’s designee, who will forward it to the nurse.
 
STUDENTS RETURNING TO SCHOOL FROM AN EXTENDED ABSENCE OR FROM A HOSPITALIZATION
If a student is hospitalized for physical or mental health issues, the school will schedule a meeting with the student, parent or guardian, school nurse, Principal or designee and any other necessary parties prior to the student’s return to school to prepare for the student’s return and to ensure that the student will be able to move forward successfully in all aspects of school life.
 
WAIVERS
A student may apply directly to his or her Academy Assistant Principal for a waiver for one or more days of absence. Days of absence may be waived for any of the following reasons:
• Death in the family
• Religious holiday
• Authorized school-sponsored or school-related activity (i.e., field trip, college visit, etc.)
• Illness (A doctor's certificate must be submitted to the Academy Assistant Principal’s office for those days that exceed the number allowed prior to an automatic failure, as described above)
• Court appearance
• Military obligation
• Other reason, as deemed acceptable by the Principal or designee. Waivers will not be given for class absences due to unexcused tardiness.
 
No credit will be given unless all work is completed satisfactorily by a student applying for a waiver. Due to a shortened fourth quarter for seniors, only one waiver day may be applied for during this quarter.
 
Proper documentation, substantiating the reason for the student’s absence, must be submitted to the Academy Assistant Principal when a waiver is requested. A student will not be considered for a waiver unless notes for indicated absences deemed excusable by the administration are on file in the Academy Assistant Principal’s office within the specified time. All documentation for waivers, including doctor's notes, must be on file in the Academy Assistant Principal’s office within three (3) school days after the student returns to school. All requests for waivers at the end of the term must be received by the Academy Assistant Principal no later than the last day before the end of the marking term.
 
If a student is dismissed by the school nurse, that student will have the opportunity to earn an attendance waiver. In order to do so, the student must make up the TIME and WORK for the class(es) missed. This MUST be done within five (5) school days of the student’s return to school after the dismissal. The teacher will notify the appropriate Academy Assistant Principal of the student’s completion of the time and work so that the dismissal may be waived. At the discretion of the Principal or designee, a student who is dismissed by another staff member may have the opportunity to earn an attendance waiver according to the same requirements.
 
ATTENDANCE BUY-BACK POLICY
A student may “buy-back” up to two (2) days of absence each term in accordance with a set of guidelines that are available in the Academy Assistant Principal’s office, subject to the following exceptions:
• A student may not buy back any day on which he or she was absent due to class cutting or suspension (either internal or external).
• At the discretion of the Principal or designee, a student whose overall deportment is in violation of school rules may be denied the opportunity to buy- back absences.
• Any violation of school rules that causes a student to violate the attendance rule (e.g., the student is truant, suspended, placed in an Alternate Academic Environment) will exclude that student from applying for a waiver for that marking period.
 
In brief, a student seeking to buy back up to two (2) days of absence must comply with the procedure set forth below:
• The student must inform his or her Academy Assistant Principal of the intention to buy back a day and obtain the appropriate form. • At the start of the six-day buy-back period, the student must have each of his or her teachers initial the form. The Principal or designee will determine when the buy-back period will start. Once the forms are signed, it is the student’s responsibility to safeguard them until it is time for the student to return them to the Academy Assistant Principal.
• The student must attend school for six (6) consecutive days following the day on which his or her teachers initial the form without being tardy or incurring any disciplinary issues. The student must complete all assigned work on those days.
• On the sixth day, the student must have each teacher sign the form again, verifying the student’s attendance, positive behavior and class work.
• The student must return the form at the end of the sixth day to the Academy Assistant Principal’s office. If the student successfully follows the above procedures, a one-day waiver will be granted.
 
Attendance at Saturday detention and completing the academic requirements at Saturday detention may be use in conjunction with the waiver policy, at the discretion of the Principal or designee.
 
At the discretion of the Principal or designee, any student whose overall deportment is in violation of school rules will not be allowed to “buy back” days of absence.
 
ATTENDANCE POLICY FOR TRANSFER STUDENTS
When a student transfers to Everett High School from another country or another community, the total number of missed school days that the student has accumulated to that point in the school year will be counted as days of absence; provided that a final determination on the total number of absences will be made by the Principal or Vice Principal at the end of the school year.
 
TARDINESS
Chronic tardiness is a serious offense. It is disruptive to the educational process, and will be dealt with accordingly.
• A student is late for school if he or she arrives after the 8:00 A.M. bell.
• Any student who arrives for school after 8:05 A.M. but before 8:53 A.M. must report to the Academy Assistant Principal, at the tardy door, for a tardy slip.
• Any student who is tardy after 8:50 A.M. will be given an absence from the first period class.
• Any student who arrives after 8:50 A.M. must report to the main office for a late slip. If a student fails to report for a late slip, he or she will be considered to be absent from all classes that day, and the absences will be counted under the attendance policy described above. In addition, the Principal or designee may take further disciplinary action against the student.
• Any student who arrives after 8:50 A.M. may be required to provide a written excuse for his or her tardiness from a parent or guardian. If the student does not have a written excuse, the student will be assigned a period of detention, unless the school secretary is able to reach the student’s parent or guardian and the parent or guardian provides the secretary with an excuse for the student’s tardiness. If a student is assigned to detention and fails to report, he or she may be subject to further disciplinary action, up to and including suspension.
• If a student is tardy more than three (3) times in any quarter, the following procedures will be implemented: 
- The fourth time that a student is tardy in a quarter, he or she may be assigned to detention. If the student is assigned to detention and fails to report, he or she may be subject to further disciplinary action. In addition, the guidance counselor will notify the student’s parent or guardian of the student’s repeated tardiness. Repeated tardiness will result in disciplinary action.
- The sixth time that a student is tardy, the student will be assigned to detention. If the student fails to report to detention, he or she may be subject to further disciplinary action, up to and including suspension.
- On the sixth time that the student is tardy, the guidance counselor or Academy Assistant Principal will contact the student’s parent or guardian, and the parent or guardian will be required to attend a meeting with the guidance counselor and the Academy Assistant Principal to discuss the student’s behavior.
- If a student is tardy again during that quarter, the student will be assigned a consequence in alignment with tier interventions by the Academy Assistant Principal.
 
TARDY TO CLASS
A student who is tardy to a class will be admitted, even if he or she does not have an authorized slip to be admitted to the class. The student, however, may be required by the teacher to remain after school for afternoon work with that teacher. Students who are habitually late for class may be referred by the teacher to the Principal or designee.
 
DISMISSALS
No student will be allowed to leave the building during school or be dismissed without permission from the office.
 
Students bringing notes for dismissal should present them to the Principal’s designee before 7:55 A.M. Dismissal notes will not be processed after this time unless a student arrives after 8:00 A.M. and has a note from a parent or guarding, explaining the student’s tardiness.
 
Dismissal notes should indicate the student’s name and the date, time and reason for the dismissal. The note must be signed by the parent or guardian and must contain a telephone number that matches a number in the school data base or is on the emergency card so that the note can be verified. Everett High School will verify dismissal notes. Dismissal forms are available in each classroom. A sample form is included as Appendix A. Students may be dismissed only for extraordinary circumstances that require the student’s presence during school time. Dismissal for senior pictures will not be allowed. The Principal or designee, however, reserves the right to reject such dismissals in cases where the student’s overall attendance record is poor or the student has abused the privilege.
 
Any student who is dismissed for only a portion of the school day must return within thirty (30) minutes of the stated time for return on the dismissal note. A student who is dismissed will have the opportunity to earn an attendance waiver for that dismissal. To do this, the student must see his/her Academy Assistant Principal to obtain a “Dismissal Verification” form and discuss the terms of the attendance waiver. These waivers will be granted at the discretion of the Principal or designee.
 
Dismissal requests will not be accepted over the telephone during the school day. Parents or guardian MUST come to the school to request their child’s dismissal in such circumstances. Parents are asked to avoid coming to school to dismiss a student during the lunch block unless there is an emergency.